Vanguard Media Privacy Policy
Effective Date: August 23, 2025
Company: Vanguard Media Inc.
Contact: info@vanguardmedia.ca | 604-800-6191
Vanguard Media Inc. (“Vanguard Media,” “we,” “our,” or “us”) is committed to protecting your privacy and safeguarding your personal information in accordance with applicable Canadian and British Columbia privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and the British Columbia Personal Information Protection Act (PIPA-BC).
This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you interact with our website, services, and communications. By using our services, you agree to this policy.
1. Definition of Personal Information
“Personal Information” means any information about an identifiable individual, including but not limited to:
Name
Email address
Telephone number
Company name
Billing or payment information (if applicable)
Website usage data tied to an identifiable person
Business contact information (such as job title, business address, and phone number used for business purposes) is not considered Personal Information under PIPA-BC.
2. Collection of Personal Information
We collect personal information in the following ways:
When you contact us via email, phone, or website forms.
When you sign up for consultations, newsletters, or marketing materials.
Through cookies, analytics tools, and website usage tracking.
When providing services, billing, or ongoing client communications.
3. Purpose of Collection
We collect personal information only for purposes that a reasonable person would consider appropriate, including:
To respond to inquiries and provide our services.
To manage client relationships and accounts.
To process payments and issue invoices.
To improve our website, services, and communications.
To send marketing communications (with your consent).
To comply with legal and regulatory obligations.
We do not collect, use, or disclose personal information for purposes other than those identified, unless consent is given or required by law.
4. Consent
By providing your personal information, you consent to its collection, use, and disclosure as described in this policy.
You may withdraw your consent at any time by contacting us (subject to legal or contractual restrictions).
If you withdraw consent, we may be unable to provide certain services.
5. Disclosure of Personal Information
We do not sell or rent personal information. We may disclose it only in the following cases:
Service Providers: To third parties who assist in delivering services (e.g., hosting, analytics, payment processing), under confidentiality obligations.
Legal Compliance: If required by law, court order, or lawful authority.
Business Transactions: In the event of a merger, acquisition, or sale of business assets.
6. Storage and Safeguards
We store personal information on secure servers and implement administrative, technical, and physical safeguards to protect it from loss, theft, unauthorized access, or misuse.
Access is limited to authorized personnel.
Data is encrypted where appropriate.
Information is retained only as long as necessary for the purposes identified or as required by law.
7. Your Rights
Under Canadian and BC privacy law, you have the right to:
Request access to the personal information we hold about you.
Request corrections to ensure accuracy and completeness.
Withdraw consent for specific uses.
Request deletion of your personal information (subject to legal obligations).
To exercise your rights, contact us at info@vanguardmedia.ca or 604-800-6191.
8. Cookies & Analytics
Our website uses cookies and third-party analytics tools (such as Google Analytics) to collect usage data.
Cookies help us improve site functionality and user experience.
You can disable cookies in your browser settings, but some features may not work properly.
9. International Data Transfers
If personal information is processed or stored outside Canada (e.g., by third-party service providers), it may be subject to foreign laws. We take reasonable measures to ensure comparable protection in those jurisdictions.
10. Children’s Privacy
Our services are intended for businesses and are not directed toward children under 13. We do not knowingly collect personal information from children.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in law, technology, or business practices. The revised version will be posted on this page with an updated effective date.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our handling of personal information, please contact our Privacy Officer:
Vanguard Media Inc.
📧 Email: info@vanguardmedia.ca
📞 Phone: 604-800-6191
If you are not satisfied with our response, you may contact the Office of the Information and Privacy Commissioner for British Columbia (OIPC-BC): https://www.oipc.bc.ca
